STAFF POLICIES (601O)

Updated 04/05

EMPLOYMENT VERIFICATION AND REFERENCES

Employment verifications are the responsibility of the Human Resources Department. All inquiries regarding a former employee’s employment at KUAC should be directed to the Director of Human Resources. Upon inquiry of any individual, the following information may be released for non-student employees only, without written authorization:

• The name of the employee

• Job description and duties

• Dates of employment

• Pay level

Under the Family Educational Rights and Privacy Act (FERPA) and its implementing regulations, personally identifiable employment information from student records may not be disclosed without the student’s written authorization.

When asked for a reference on a present or former employee by a prospective external employer, supervisors may only provide employment verification as indicated above. Supervisors will not provide information to prospective external employers on an employee’s work performance unless the present or former employee provides written authorization. The Director of Human Resources has reference release forms and must be contacted for reference information. All responses to employment inquiries, whether verification or references, will be truthful and straightforward and will relate to the employee’s job performance and performance evaluations.

KANSAS UNIVERSITY ATHLETIC CORPORATION

AUTHORIZATION TO RELEASE INFORMATION

I, ___________________________, authorize the release of information identified below to prospective employers upon their request for an employment reference:

___ Tardiness/absenteeism

___ Use of Leave privileges

___ Work relationships with co-workers and the public

___ Details concerning work habits

___ Quality of work performance (including ratings on performanceevaluations)

I understand that the information released will be, to the evaluator’s best knowledge, honest, accurate, and consistent with written performance evaluations.

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Employee signature

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date

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Director of Human Resources

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date