(702B) Scheduling: Practices

Policies and Procedures – 702B Scheduling: Practices

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Updated 7/05Practice schedules are formulated by individual Head Coaches within guidelines established by the University, Kansas Athletics, Conference and NCAA rules and regulations (See Bylaw 17, NCAA Manual). Furthermore, each Head Coach is expected to give appropriate consideration to budgetary limitations, as well as the fair and equitable use of facilities by all sports. The Compliance Office is responsible for monitoring compliance with all established guidelines.

Preliminary practice schedules are submitted to the Assistant Director of Athletics for Facilities and Event Operations a minimum of two (2) weeks prior to the start of each season (the exact due date is circulated to all Head Coaches via a memo from the Assistant Director of Athletics for Facilities and Event Operations). The Assistant Director of Athletics for Facilities and Event Operations, in conjunction with the sport’s respective administrator, is responsible for compiling all practice schedules and constructing a master schedule to reserve required facilities.

Declaration of Playing and Practice Season

Each Head Coach is required to complete the sport’s Declaration of Playing Season form and submit it to the Compliance Office for a compliance review. The completed forms are then filed with the Compliance Office. Each form includes information on the number of competition dates, scrimmages, exemptions, first and last practice, etc.

Playing and Practice Logs

Per NCAA Bylaw 17, student-athletes who participate in practice sessions must be enrolled as full-time students at the University of Kansas and be academically and athletically eligible to participate. Furthermore, student-athletes are prohibited from participating in more than 20 hours of athletically related activities per week and must be granted one (1) calendar day per week devoid of all countable athletic activities.

Countable hours must be recorded on a daily basis (not to exceed 4 hours per day) for each student-athlete, in team as well as individual sports. (See for the definition of countable athletically related activities.) Record logs of countable hours are kept in each sport’s main office and are submitted to the Compliance Office. The Playing/Practice Log Sheets require the signature of the Head Coach at the end of each recorded period. In addition, the log must be reviewed and signed by the Compliance Office. Exceptions to team countable athletically related activities should be listed on the reverse side of the log under “individual countable athletically related activities.”

As deviations from the approved playing or practice schedule occur, the Head Coach is responsible for reporting the changes and the reason for the occurrence to the Compliance Office.

  • Pre-Season and Holiday Break PeriodsNCAA rules governing daily and weekly countable hour limitations are not imposed during pre-season practice which occurs prior to the first day of classes or the first scheduled contest (whichever is earlier), or during the academic year between academic terms when classes are not session. However, other NCAA and Kansas Athletics rules do apply to practice during these periods. Therefore, prior to the actual dates of any pre-season practices, Head Coaches must obtain the Director of Athletics’ approval for scheduling during the above-mentioned time periods. Approvals are not granted retroactively. See Policy 504A, Student-Athletes: Housing, and 504B, Student-Athletes: Food Service, for additional information on scheduling requirements for pre-season and holiday break periods.Conflicts

    Scheduling conflicts are to be resolved by the Assistant Director of Athletics for Facilities and Event Operations. If necessary, the Associate Athletic Director/Senior Woman Administrator and the Senior Associate Director of Athletics may intercede to reconcile the conflict. Head Coaches dissatisfied with the resolution of the conflict may ask the Director of Athletics to intervene and provide a final determination of the resolution.

    In general, when conflicts occur, priority is granted to each sport’s team during its competitive season. Within the same season, conflicts are resolved through mutual agreement and concessions of the involved parties.

    Specifically, student-athletes are not permitted to miss class time due to practice activities, except when related to an away-from-home contest in which practice is held “on the road.”