FINANCIAL & ADMINISTRATIVE (417)

Updated 6/12

EMERGENCY SITUATIONS

Emergency Situations at Athletics Events

In order to minimize the impacts of disasters and emergencies and to protect people andproperty, the University of Kansas has a comprehensive Emergency Management Planfound at the following website: https://documents.ku.edu/Emergency_Management_Plan/EMERGENCY_MANAGEMENT_PLAN_PUBLIC.pdf

Kansas Athletics is responsible for coordinating numerous athletics events throughout theacademic year. Emergency situations may occur at any size event. The Athletics EventManager is responsible for notifying the KU Public Safety Office (KUPSO) for assistanceshould an emergency arise. When the responding officers and/or fire fighters arrive, theAthletics Event Manager shall make contact with the responding units, and identify himselfas the Athletics Events Manager. Depending on the level of the emergency, the University’sEmergency Management Plan and its operational procedures may or may not be activated.

If the condition is one considered to be minor in scope (Level 1 Emergency), such as a fightin the stands that can be contained quickly or a severe weather warning, it is anticipatedthat the situation will be handled using normal emergency procedures in accordance withboth Kansas Athletics and KUPSO policies and procedures, including notification toadministrators in both departments as needed.

If it appears that a condition exists which is severe and causes damage and/or interruption tooperations (Level 2 or Level 3 Emergencies) such as a mass civil disturbance, a bomb threat,a serious weather condition, a major fire, or a situation which threatens life and property,such information shall be communicated as soon as practical to the Athletics Event Managerand the University’s Event Operations Center (EOC) Manager using KUPSO notificationprotocols. The Athletics Event Manager shall be responsible for notification of the AthleticsDirector and the EOC Manager shall notify the Chancellor. The Director of Athletics aswell as other representatives of Kansas Athletics shall be included as a member of theUniversity’s Emergency Operation Center Management Group.

In the event an evacuation is ordered, the evacuation will be carried out in accordance withthe University of Kansas Emergency Management Plan and the detailed Kansas Athleticsfacility evacuation plan for the facility in question. Kansas Athletics staff members andushers will exit the buildings unless directed by KUPSO to assist with crowd control. Staffmembers should remain with spectators and participants in order to facilitate the evacuationand re-entry process. Once it has been determined that it is safe to return, KUPSO andKansas Athletics staff will return to the building first. Staff members must be at theirassigned stations prior to allowing spectators to return.

Incident Information to be given to the EMS Personnel

1. Location Address/Activity Area
2. Directions and Activity Area Entry
3. Phone Number Calling From
4. Caller’s Name
5. What Happened?
6. How many victims and condition (type of injury)?
7. What assistance is being given?

DO NOT HANG UP: FIRST ANSWER ANY OTHER QUESTIONS EMS OPERATORMAY REQUEST

Emergency Numbers

Information Management

By taking prompt and proper action, then communicating clearly and effectively about thataction, the life of a critical incident can be shortened and its impact reduced. All mediainquiries, interview requests and media contact shall be directed to and coordinated by theAssociate Athletics Director/Communications and Media Relations. The Associate AthleticsDirector/Communications and Media Relations, in conjunction with the Director of Athletics,shall work with internal and external constituencies to disseminate accurate information;shall have oversight of all press conferences and releases related to the critical incident; andshall work closely with KU University Relations on selecting key messages and consistentcommunication.