STUDENT ATHLETE (504A)
The University of Kansas strives to provide quality housing for students and to ensure that all rooms reserved for the use of student-athletes are within the guidelines of Kansas Athletics, the Conference and the NCAA. Student-athletes may not receive any special services or material amenities that are not provided to all students on an equitable basis. Moreover, student-athletes who live on campus are subject to the same residence hall rules and regulations as the rest of the student body. The University does not provide dormitories for the exclusive use of student-athletes; however, limited spaces may be reserved within specific residence halls for the use of Kansas Athletics.
The Department of Student Housing oversees all University housing and is committed to providing all students with a community living environment. In so doing, the Department seeks to help students enhance their social and personal values, as well as accept individual responsibility within the community. The Director of the Department of Student Housing has overall responsibility for the program and its three major components: Residence Life and assignments, facility operations, and administration. The Associate Athletic Director/Senior Woman Administrator is the liaison with the Department of Student Housing. All issues concerning the housing of student-athletes should be referred to the Associate Athletic Director/Senior Woman Administrator or designee.
The Head Coach or designee of each sport is responsible for approving the living arrangements for his/her student-athletes and for providing the Associate Athletic Director/Senior Woman Administrator with accurate and timely information regarding those arrangements.
On Campus Housing Assignments
Incoming Freshmen and Transfers
Room assignments for incoming freshmen and transfers are requested by the Head Coach and coordinated by the Associate Athletic Director/Senior Woman Administrator with the Department of Student Housing.
By March 1st of each year, coaches are responsible for submitting an initial list of all incoming freshmen and transfers for whom they are requesting housing.
Incoming Freshmen and Transfers will be advised by their coach to complete the on-line housing contract available on the KU Student Housing website (www.housing.ku.edu). Housing assignments will be made under the direction of the Associate AD/Senior Woman Administrator or designee following timetables established with the Department of Student Housing. Student-athletes receiving a grant-in-aid that covers their housing costs are granted an initial payment deferment, but all non-scholarship student-athletes are responsible for paying the required initial payment.
Continuing students are permitted to retain their rooms from semester to semester. During the fall enrollment process, continuing students who are planning to live on campus during the summer and/or the following academic year will complete the on-line housing contract available on the KU Student Housing website (www.housing.ku.edu). Any changes in housing assignments for continuing students will be made under the direction of the Associate AD/Senior Woman Administrator or designee. Student-athletes receiving a full athletics grant-in-aid are granted an initial payment deferment because it is part of their regular fee bill, but all non-scholarship student-athletes are responsible for paying the required initial payment.
Once the contracts are completed, they can only be cancelled through the Department of Student Housing. Since cancellations or changes of contracts may involve financial penalties, student-athletes should be encouraged to find out all the facts before requesting changes.
Room Change Process
Once a semester has begun, head coaches must submit any room change request to the Associate Athletics Director/Senior Woman Administrator. The Associate Athletics Director/Senior Woman Administrator will give the request to Housing for final approval based on room availability and subject to the Department of Student Housing procedures and policies.
Head Coaches retain the right to approve or deny the request of their student-athletes to live off campus. Student-athletes, if they have the approval of their Head Coach to live off campus, are responsible for selecting suitable housing. Student-athletes living off-campus are responsible for all housing costs.
In May, coaches are requested to provide a list of all student-athletes planning to live off-campus to the Associate Athletic Director/Senior Woman Administrator.
Student-athletes who receive permission to live off-campus must submit a signed copy of their lease to the Associate Athletic Director/Senior Woman Administrator. This list will be forwarded to the Compliance Office.
Coaches must obtain the approval of the Director of Athletics to schedule practice or competitive events when school is not in session. Approval is only granted if such a schedule is within the guidelines of the NCAA and there are sufficient funds in the sport’s budget to cover related expenses.
In June, coaches are contacted via a memo from the Associate Athletic Director/Senior Woman Administrator requesting their preseason housing needs. These numbers are then forwarded to the Department of Student Housing to reserve space. In July, the Associate Athletic Director/Senior Woman Administrator works with the Department of Student Housing to make the housing assignments.
Semester Break Housing
All housing needs for semester break periods must be part of the regular budget and receive prior approval. All break housing requests are handled by the Associate Athletic Director/Senior Woman Administrator.
Summer School Housing
The NCAA permits the awarding of athletically related financial aid to a prospective student-athlete (including a prospective student-athlete not yet certified as a Qualifier by the NCAA Eligibility Center) to attend an institution in the summer prior to the prospective student-athlete’s initial full-time enrollment when the following conditions are met: the recipient shall be admitted to the university in accordance with regular, published entrance requirements; the recipient is enrolled in a minimum of 6 hours of academic course work; the recipient is subject to NCAA transfer provisions (if applicable); the recipient shall not engage in any countable athletically related activities except for those permitted by NCAA Bylaw 17; summer coursework is not used for the purpose of completing initial eligibility or continuing eligibility requirements. NCAA Bylaw 188.8.131.52.4
Kansas Athletics will only offer the “Bridge” summer school opportunities, including summer school housing to those incoming student-athletes who have registered with the NCAA Eligibility Center. Summer school “Bridge” program requests will be reviewed by the academic counselor, sports supervisor and coach who will make a recommendation regarding summer Bridge assistance.
If an incoming summer Bridge student has not yet been certified by the NCAA Eligibility Center by July 31st, the student must remove all personal belonging from campus housing and return home by this date. The student must remain there until Final Certification is complete. Any exceptions to this policy must be made by the Athletics Director in consultation with the Faculty Athletics Representative.
Compliance must be notified of any prospects residing in the local community prior to their full-time enrollment at the University.